Check out Vacant Positions in each Department and Fill the Form!
Office of President
- Finance Departmental Administrator (Dept Admin)
- Assist the VP Finance in running the Finance and Marketing Department.
- Act as a liason between the President and VP Finance Office.
- Work with the directors and report about their progress to the VP Finance.
- Graduate Affairs Dept Admin
- Assist the VP Graduate Affairs in running the Graduate Affairs department
- Act as a liason between the President and VP Graduate Affairs Office.
- Work with the directors and report about their progress to the VP Graduate Affairs.
- Dept Admin Academics
- Assist the VP Graduate Affairs in running the Academics Department.
- Act as a liason between the President and VP Academics Office.
- Work with the directors and report about their progress to the VP Academics.
- Exec Instagram Handler
- Help the Board Members of the ISA to handle the new official insta account, isa_exec.
- Create creative content of Canva, work with VPs for stories, and engage with instagram audience.
- Documentation Specialist
- Work with the President and VPs on proof reading all the officail documents, Press Releases and other important documents.
- Ensure that information published by the ISA is authentic and acurate.
Department of Academic Affairs
Academic Advocacy Coordinator
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To research on advocacy strategies that yield better results and create impact.
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Reach out to faculty associations for collaboration with the ISA
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Oversee academic practices and policies of UofA’s faculties and brainstorm ways of making our university more inclusive for international students;
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Share opportunities for ISA’s members to be part of other groups within UofA and increase international students voice;
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Report to their respective team directors
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Assist the team director on assigned duties
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Ensure all regulations are maintained
Logistics and Events Management Coordinator
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Planning all major ISA events throughout the year
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To promote academic events aiming to improve international students’ UofA experience and foster their professional development;
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Coordinating and executing all departmental Events
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Ensuring all event protocols are being followed by the departments. These includes event registration
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Managing event logistics eg. booking venues and SERM submissions
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Report to their respective team directors
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Assist the team director on assigned duties
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Ensure all regulations are maintained
Graduate Academic Events Coordinator
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Help the VP Academic on developing and promoting academic events for international students.
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Ensure programs and events engage international students with the aim of institutionalising a community that is well knitted. The Director will also offer advice on student engagement strategies needed in achieving impactful outcomes.
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Report to their respective team directors
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Assist the team director on assigned duties
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Ensure all regulations are maintained
Undergraduate Academic Events Coordinator
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Help the VP Academic on developing and promoting academic events for international students.
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Ensure programs and events engage international students with the aim of institutionalising a community that is well knitted. The Director will also offer advice on student engagement strategies needed in achieving impactful outcomes.
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Report to their respective team directors
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Assist the team director on assigned duties
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Ensure all regulations are maintained
Deptartment of Communications
- Co- Creative Director
- Responsible for managing creative sub-department and training coordinators.
- Responsible for conducting weekly meetings and making and posting meeting agenda and minutes for the sub-department.
- Responsible for information accuracy in all creatives created.
- Responsible for creating and releasing urgency based posts the next morning from the time of VP communications’ assignment.
- Works Closely with the Content Management Director and may need to meet with them regularly to make sure content is in sync.
- Reports to VP Communications in department/directors meetings.
- Newsletter Designer
- Participates in the weekly creative sub-department meeting and reports to the Creative director.
- Responsible for creating monthly ISA newsletter on mailchimp as well as creating newsletter content for ISA for different partner organization newsletter.
- Sends newsletters for approval to the Creative Director.
- Sends newsletters to be published to the respective publisher after approval.
- Podcast Manager
- Participates in the weekly creative sub-department meeting and reports to the Creative director.
- Responsible for creating podcast content for ISA including collaboration with other members in ISA or outside for podcast if required.
- Sends podcasts for approval to the Creative Director.
- Sends podcast to be published to the respective publisher from the content management team after approval.
- Creative Designer
- Participates in the weekly creative sub-department meeting and reports to the Creative director.
- Creates any design based job including social media posts.
- Sends designs for approval to the Creative Director.
- Sends designs to be published to the respective publisher from the content management team after approval.
- Podcast Publisher
- Participates in the weekly content management sub-department meeting and reports to the content management director.
- Responsible for editing and releasing podcast content following the publishing checklist.
- Social Media Content Manager
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Participates in the weekly content management sub-department meeting and reports to the content management director.
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Responsible for releasing social media content following the publishing checklist.
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- Gateway Writer
- Participates in the weekly gateway sub-department meeting and reports to the gateway director.
- Responsible for writing an article for gateway at least every month.
- Sends articles to be published to the gateway director.
- TikTok Creator
- Participates in the weekly creative sub-department meeting and reports to the Creative director.
- Responsible for creating tiktok content for ISA including collaboration with other members in ISA or outside for tiktok if required.
- Sends Tiktoks for approval to the Creative Director.
- Sends tiktoks to be published to the respective publisher from the content management team after approval.
- TikTok Publisher
- Participates in the weekly content management sub-department meeting and reports to the Content management director.
- Responsible for editing and releasing TikTok content following the publishing checklist
- .May need to meet with TikTok Creator to brainstorm ideas for content. Can join the TikTok Creator in creating content, if needed.
- Communication Events Coordinator
- Participates in the weekly communications events sub-department meeting and reports to the communication events director.
- Responsible for assisting Communications events directors and conducting team building activities and events.
- Junior Graphic Designer
- Participates in the weekly graphic design sub-department meeting and reports to the Senior Graphic Designer.
- Assists Senior Graphic Designer in creating videos, special graphics and any other content needed for special projects undertaken by the communications team.
- Content Management Director
- Responsible for managing content management sub-department and training coordinators.
- Responsible for conducting weekly meetings and making and posting meeting agenda and minutes for the sub-department.
- Responsible for information accuracy in all items published.
- Responsible for making sure all publishing checklists are being followed.
- Responsible for creating and releasing urgency based posts the next morning from the time of VP communications’ assignment.
- Works Closely with the Creative Director and may need to meet with them regularly to make sure content is in sync.
- Reports to VP Communications in department/directors meetings.
- We Chat Creator
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Responsible for creating we - chat content for ISA in Mandarin.
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Responsible for making sure accuracy of Information in Mandarin WeChat content.
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Brainstorms ways to engage chinese community to ISA.
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Participates in the weekly creative sub-department meeting and reports to the Creative director.
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- We Chat Manager
- Participates in the weekly content management sub-department meeting and reports to the Content management director.
- Responsible for releasing we - chat content for ISA in Mandarin.
- Responsible for making sure accuracy of Information in Mandarin WeChat content.
- Brainstorms ways to engage chinese community to ISA.
Department of External Relations
- Sub Coordinator
- Sub Coordinators are not officially part of ISA, but provide occasional help to any department in need of more team members.
Department of Finance and Marketing
- Director of Marketing
- Report directly to the VP Finance
- Complete additional tasks assigned by the VP Finance
- Lead your team and ensure all team tasks are completed
- Aid in creating and maintaining list of the sponsors, their contact information and the amounts they are willing to provide financially
- Have a clear understanding of the numerous offers ISA would have for the sponsors, and the cost of advertising on the booklet
- Develop prospective advertising opportunities to present to potential and current sponsors
- Partner with communications department and provide monthly website analytics reports
- Monitor website analytics and engagement
- Marketing Research Coordinator
- Complete tasks assigned by the VP Finance or the Director of Marketing
- Marketing Engagement and Analytics Coordinator
- Complete tasks assigned by the VP Finance or the Director of Marketing
- Director of Grants and Funding Coordinator
- Report directly to the VP Finance
- Complete additional tasks assigned by the VP Finance
- Lead your team and ensure all team tasks are completed
- Assign tasks to your team of coordinators
- Apply for internal grants from the Students’ Union and from the university
- Apply for external grants
- Seek new sources of eligible funding and grants
- Submit completed applications before deadlines after approval from the VP Finance
- External Grants and Funding Coordinator
- Complete tasks assigned by the VP Finance or the Director of Grants & Funding
- Internal Grants and Funding Coordinator
- Complete tasks assigned by the VP Finance or the Director of Grants & Funding
- Director of Audit & Bookkeeping
- Report directly to the VP Finance
- Complete additional tasks assigned by the VP Finance
- Lead your team and ensure all team tasks are completed
- Assign tasks to your team of coordinators
- Use established methods to collect and record financial information
- Note:
Audit:
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In charge of quarterly audits of the ISA financial statements
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Review finances annually and report financial standing of the ISA to the SU annually
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Be in direct contact with external auditors from the Students Union
Bookkeeping:
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Help monitor the ISA's bank account and maintain the ISA's record of financial affairs, which must include all financial transactions, bank statements, receipts, budgets, grant reports, and other financial documents
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Prepare the annual budget
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Aid in ensuring that the ISA’s financial activities adhere to the budget for the current fiscal year
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Monitoring the expense reports, petty cash log, and operations and events budget
- Audit Coordinators
- Complete tasks assigned by the VP Finance or the Director of Audit & Bookkeeping
- Bookkeeping Coordinator
- Complete tasks assigned by the VP Finance or the Director of Audit & Bookkeeping
- Director of Sponsorship
- Report directly to the VP Finance
- Complete additional tasks assigned by the VP Finance
- Lead your team and ensure all team tasks are completed
- Assign tasks to your team of coordinators
- Have full access to the list of sponsors, their contact information and the amounts they are willing to provide financially
- Contact potential sponsors for the association
- Have a clear understanding of the numerous offers ISA would have for the sponsors, and the cost of advertising on the booklet
- Prepare presentations to pitch to potential sponsors Maintaining communication with sponsors
- Prepare the prospective revenue for the association in order to use for the creation of the annual budget
- Sponsorship Coordinators
- Complete tasks assigned by the VP Finance or the Director of Sponsorship
Department of Graduate Affairs
- Advocacy and Outreach Coordinator
- Advocate for international graduate students’ rights and concerns;
- Brainstorm ways of providing a better experience to international graduate students in all aspects at the University;
- Assist in planning and coordinating advocacy policies of ISA for graduate students;
- Assist the Director of Advocacy and Outreach towards the execution of their tasks;
- When delegated, fulfill the duties of Director of Advocacy and Outreach;
- Report to the Director of Advocacy and Outreach
- Advocacy and Outreach Coordinator
- Brainstorm ways of providing a better experience to international graduate students in all aspects at the University;
- Assist the Director of Academic Practices towards the execution of their tasks;
- Assist in planning and coordinating academic activities and initiatives for international graduate students;
- When delegated, fulfill the Director of Academic Practices’ duties;
- Report to the Director of Academic Practices.
Department of Internal Affairs
- Director of Operations
- Responsible for managing ISA's operational policies
- Responsible for drafting new policies and reviewing existing policies in ISA
- Manage Coordinators
- Conduct seminars and inform about policies to all the departments.
- Provide suggestions on policies conflictions
- Create and implement operations manual
- Directly help and report VP Internal
- Coordinator for HR
- Interview coordinator
- Responsible for conducting Interviews
- Shortlisting candidates and recommend candidates to VPs
- Contacting VPs from different departments and arrange interviews
- Assist the Director of Human Resource
- Create Policies for more efficient operations and recruitments
- Conduct surveys in ISA and submit reports to VP internal
- NDA and student data coordinator
- Sending out NDA agreements
- Keeping track of outdated NDA agreements and send them out as needed
- Updating the Student Data and controlling the student information based on ISA Bylaws
- Assist the Director of Human Resource
- Create Policies for more efficient operations and recruitments
- Conduct surveys in ISA and submit reports to VP internal
- Interview coordinator
- Coordinator for Operation
- E-class coordinator
- Working on the transition eclass platform of the ISA and update the page
- Manage policies and operations manual .
- Provide suggestions on policies conflictions
- Create and implement operations manual rule
- Directly help and report to Director of Operations and VP Internal
- Internal communications coordinator
- Working on the implementation internal newsletter
- Maintain the efficient internal communication
- Manage policies and operations manual .
- Provide suggestions on policies conflictions
- Create and implement operations manual rule
- Directly help and report to Director of Operations and VP Internal
- Onboarding coordinator
- Provide suggestions on policies conflictions
- Manage sub-coordinators
- Directly help and report to Director of Operations and VP Internal
- E-class coordinator
- Coordinator for Internal services
- Packages coordinator
- Responsible for managing sponsorship package development with local businesses
- Responsible for helping to draft ICard development and organization
- Directly help and report Director of Internal Services and VP Internal
- External Outreach coordinator
- Responsible for reaching out and distributing the packages to local businesses
- Responsible for helping to draft ICard development and organization
- Connect with external parties and work closely with different ISA internal departments
- Directly help and report to Director of Internal Services and VP Internal
- Packages coordinator
- Graduate Student Governance Officer
- Chair of Standing Council Committee of ISA-G;
- Assistant of the graduate Chancellor;
- Give suggestions on constitution and bylaws;
- Help President and graduate Chancellor to abide by the ISA legislatures;
- Take meeting minutes in ISA meetings;
- Ensure that no bylaw of the constitution is violated, and;
- Play an advisory role to the graduate council and ISA Board.
- Handle the internal feedback form and resolve potential internal disputes.
Department of Student Life
- Sales Coordinator
- Report to their respective team directors
- Assist the team director on assigned duties
- Ensure all regulations are maintained
- Events or Entertainment Director
- Submit reports to department meetings of the team activity
- Lead each team with assigned tasks
- Ensure all coordinators are engaged in departmental activities
- Ensure all regulations are being followed
- Events or Entertainment Coordinator
- Report to their respective team directors
- Assist the team director on assigned duties
- Ensure all regulations are maintained
Application Form
ISA Recruitment Process:
- Fill the Application.
- Interview Round.
- Accept appointment letter.
Feel free to reach out to VP Internal for any question, isa.internal@ualberta.ca.
