Check out the UAlberta Covide related Updates.
Check out the description in each Department and fill the form for the vacant positions below
1. Gateway Director
2. Creative Director
3. Director of University Relations
4. Dept Admin External
5. Director of External Relations
6. Gateway Writer
7. Documentation Specialist
8. Exec Instagram handler
9. TikTok Creation Coordinator
Please note that we'll reach out to you once the position needs to be filled
- Finance Departmental Administrator (Dept Admin)
- Assist the VP Finance in running the Finance and Marketing Department.
- Act as a liason between the President and VP Finance Office.
- Work with the directors and report about their progress to the VP Finance.
- Graduate Affairs Dept Admin
- Assist the VP Graduate Affairs in running the Graduate Affairs department
- Act as a liason between the President and VP Graduate Affairs Office.
- Work with the directors and report about their progress to the VP Graduate Affairs.
- Dept Admin Academics
- Assist the VP Graduate Affairs in running the Academics Department.
- Act as a liason between the President and VP Academics Office.
- Work with the directors and report about their progress to the VP Academics.
- Exec Instagram Handler
- Help the Board Members of the ISA to handle the new official insta account, isa_exec.
- Create creative content of Canva, work with VPs for stories, and engage with instagram audience.
- Documentation Specialist
- Work with the President and VPs on proof reading all the officail documents, Press Releases and other important documents.
- Ensure that information published by the ISA is authentic and acurate.
Academic Advocacy Coordinator
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To research on advocacy strategies that yield better results and create impact.
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Reach out to faculty associations for collaboration with the ISA
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Oversee academic practices and policies of UofA’s faculties and brainstorm ways of making our university more inclusive for international students;
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Share opportunities for ISA’s members to be part of other groups within UofA and increase international students voice;
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Report to their respective team directors
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Assist the team director on assigned duties
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Ensure all regulations are maintained
Logistics and Events Management Coordinator
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Planning all major ISA events throughout the year
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To promote academic events aiming to improve international students’ UofA experience and foster their professional development;
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Coordinating and executing all departmental Events
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Ensuring all event protocols are being followed by the departments. These includes event registration
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Managing event logistics eg. booking venues and SERM submissions
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Report to their respective team directors
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Assist the team director on assigned duties
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Ensure all regulations are maintained
Graduate Academic Events Coordinator
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Help the VP Academic on developing and promoting academic events for international students.
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Ensure programs and events engage international students with the aim of institutionalising a community that is well knitted. The Director will also offer advice on student engagement strategies needed in achieving impactful outcomes.
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Report to their respective team directors
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Assist the team director on assigned duties
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Ensure all regulations are maintained
Undergraduate Academic Events Coordinator
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Help the VP Academic on developing and promoting academic events for international students.
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Ensure programs and events engage international students with the aim of institutionalising a community that is well knitted. The Director will also offer advice on student engagement strategies needed in achieving impactful outcomes.
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Report to their respective team directors
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Assist the team director on assigned duties
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Ensure all regulations are maintained
- Co- Creative Director
- Responsible for managing creative sub-department and training coordinators.
- Responsible for conducting weekly meetings and making and posting meeting agenda and minutes for the sub-department.
- Responsible for information accuracy in all creatives created.
- Responsible for creating and releasing urgency based posts the next morning from the time of VP communications’ assignment.
- Works Closely with the Content Management Director and may need to meet with them regularly to make sure content is in sync.
- Reports to VP Communications in department/directors meetings.
- Newsletter Designer
- Participates in the weekly creative sub-department meeting and reports to the Creative director.
- Responsible for creating monthly ISA newsletter on mailchimp as well as creating newsletter content for ISA for different partner organization newsletter.
- Sends newsletters for approval to the Creative Director.
- Sends newsletters to be published to the respective publisher after approval.
- Podcast Manager
- Participates in the weekly creative sub-department meeting and reports to the Creative director.
- Responsible for creating podcast content for ISA including collaboration with other members in ISA or outside for podcast if required.
- Sends podcasts for approval to the Creative Director.
- Sends podcast to be published to the respective publisher from the content management team after approval.
- Creative Designer
- Participates in the weekly creative sub-department meeting and reports to the Creative director.
- Creates any design based job including social media posts.
- Sends designs for approval to the Creative Director.
- Sends designs to be published to the respective publisher from the content management team after approval.
- Podcast Publisher
- Participates in the weekly content management sub-department meeting and reports to the content management director.
- Responsible for editing and releasing podcast content following the publishing checklist.
- Social Media Content Manager
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Participates in the weekly content management sub-department meeting and reports to the content management director.
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Responsible for releasing social media content following the publishing checklist.
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- Gateway Writer
- Participates in the weekly gateway sub-department meeting and reports to the gateway director.
- Responsible for writing an article for gateway at least every month.
- Sends articles to be published to the gateway director.
- TikTok Creator
- Participates in the weekly creative sub-department meeting and reports to the Creative director.
- Responsible for creating tiktok content for ISA including collaboration with other members in ISA or outside for tiktok if required.
- Sends Tiktoks for approval to the Creative Director.
- Sends tiktoks to be published to the respective publisher from the content management team after approval.
- TikTok Publisher
- Participates in the weekly content management sub-department meeting and reports to the Content management director.
- Responsible for editing and releasing TikTok content following the publishing checklist
- .May need to meet with TikTok Creator to brainstorm ideas for content. Can join the TikTok Creator in creating content, if needed.
- Communication Events Coordinator
- Participates in the weekly communications events sub-department meeting and reports to the communication events director.
- Responsible for assisting Communications events directors and conducting team building activities and events.
- Junior Graphic Designer
- Participates in the weekly graphic design sub-department meeting and reports to the Senior Graphic Designer.
- Assists Senior Graphic Designer in creating videos, special graphics and any other content needed for special projects undertaken by the communications team.
- Content Management Director
- Responsible for managing content management sub-department and training coordinators.
- Responsible for conducting weekly meetings and making and posting meeting agenda and minutes for the sub-department.
- Responsible for information accuracy in all items published.
- Responsible for making sure all publishing checklists are being followed.
- Responsible for creating and releasing urgency based posts the next morning from the time of VP communications’ assignment.
- Works Closely with the Creative Director and may need to meet with them regularly to make sure content is in sync.
- Reports to VP Communications in department/directors meetings.
- We Chat Creator
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Responsible for creating we - chat content for ISA in Mandarin.
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Responsible for making sure accuracy of Information in Mandarin WeChat content.
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Brainstorms ways to engage chinese community to ISA.
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Participates in the weekly creative sub-department meeting and reports to the Creative director.
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- We Chat Manager
- Participates in the weekly content management sub-department meeting and reports to the Content management director.
- Responsible for releasing we - chat content for ISA in Mandarin.
- Responsible for making sure accuracy of Information in Mandarin WeChat content.
- Brainstorms ways to engage chinese community to ISA.
- Sub Coordinator
- Sub Coordinators are not officially part of ISA, but provide occasional help to any department in need of more team members.
- Director of Marketing
- Report directly to the VP Finance
- Complete additional tasks assigned by the VP Finance
- Lead your team and ensure all team tasks are completed
- Aid in creating and maintaining list of the sponsors, their contact information and the amounts they are willing to provide financially
- Have a clear understanding of the numerous offers ISA would have for the sponsors, and the cost of advertising on the booklet
- Develop prospective advertising opportunities to present to potential and current sponsors
- Partner with communications department and provide monthly website analytics reports
- Monitor website analytics and engagement
- Marketing Research Coordinator
- Complete tasks assigned by the VP Finance or the Director of Marketing
- Marketing Engagement and Analytics Coordinator
- Complete tasks assigned by the VP Finance or the Director of Marketing
- Director of Grants and Funding Coordinator
- Report directly to the VP Finance
- Complete additional tasks assigned by the VP Finance
- Lead your team and ensure all team tasks are completed
- Assign tasks to your team of coordinators
- Apply for internal grants from the Students’ Union and from the university
- Apply for external grants
- Seek new sources of eligible funding and grants
- Submit completed applications before deadlines after approval from the VP Finance
- External Grants and Funding Coordinator
- Complete tasks assigned by the VP Finance or the Director of Grants & Funding
- Internal Grants and Funding Coordinator
- Complete tasks assigned by the VP Finance or the Director of Grants & Funding
- Director of Audit & Bookkeeping
- Report directly to the VP Finance
- Complete additional tasks assigned by the VP Finance
- Lead your team and ensure all team tasks are completed
- Assign tasks to your team of coordinators
- Use established methods to collect and record financial information
- Note:
Audit:
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In charge of quarterly audits of the ISA financial statements
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Review finances annually and report financial standing of the ISA to the SU annually
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Be in direct contact with external auditors from the Students Union
Bookkeeping:
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Help monitor the ISA's bank account and maintain the ISA's record of financial affairs, which must include all financial transactions, bank statements, receipts, budgets, grant reports, and other financial documents
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Prepare the annual budget
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Aid in ensuring that the ISA’s financial activities adhere to the budget for the current fiscal year
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Monitoring the expense reports, petty cash log, and operations and events budget
- Audit Coordinators
- Complete tasks assigned by the VP Finance or the Director of Audit & Bookkeeping
- Bookkeeping Coordinator
- Complete tasks assigned by the VP Finance or the Director of Audit & Bookkeeping
- Director of Sponsorship
- Report directly to the VP Finance
- Complete additional tasks assigned by the VP Finance
- Lead your team and ensure all team tasks are completed
- Assign tasks to your team of coordinators
- Have full access to the list of sponsors, their contact information and the amounts they are willing to provide financially
- Contact potential sponsors for the association
- Have a clear understanding of the numerous offers ISA would have for the sponsors, and the cost of advertising on the booklet
- Prepare presentations to pitch to potential sponsors Maintaining communication with sponsors
- Prepare the prospective revenue for the association in order to use for the creation of the annual budget
- Sponsorship Coordinators
- Complete tasks assigned by the VP Finance or the Director of Sponsorship
- Advocacy and Outreach Coordinator
- Advocate for international graduate students’ rights and concerns;
- Brainstorm ways of providing a better experience to international graduate students in all aspects at the University;
- Assist in planning and coordinating advocacy policies of ISA for graduate students;
- Assist the Director of Advocacy and Outreach towards the execution of their tasks;
- When delegated, fulfill the duties of Director of Advocacy and Outreach;
- Report to the Director of Advocacy and Outreach
- Advocacy and Outreach Coordinator
- Brainstorm ways of providing a better experience to international graduate students in all aspects at the University;
- Assist the Director of Academic Practices towards the execution of their tasks;
- Assist in planning and coordinating academic activities and initiatives for international graduate students;
- When delegated, fulfill the Director of Academic Practices’ duties;
- Report to the Director of Academic Practices.
- Director of Operations
- Responsible for managing ISA's operational policies
- Responsible for drafting new policies and reviewing existing policies in ISA
- Manage Coordinators
- Conduct seminars and inform about policies to all the departments.
- Provide suggestions on policies conflictions
- Create and implement operations manual
- Directly help and report VP Internal
- Coordinator for HR
- Interview coordinator
- Responsible for conducting Interviews
- Shortlisting candidates and recommend candidates to VPs
- Contacting VPs from different departments and arrange interviews
- Assist the Director of Human Resource
- Create Policies for more efficient operations and recruitments
- Conduct surveys in ISA and submit reports to VP internal
- NDA and student data coordinator
- Sending out NDA agreements
- Keeping track of outdated NDA agreements and send them out as needed
- Updating the Student Data and controlling the student information based on ISA Bylaws
- Assist the Director of Human Resource
- Create Policies for more efficient operations and recruitments
- Conduct surveys in ISA and submit reports to VP internal
- Interview coordinator
- Coordinator for Operation
- E-class coordinator
- Working on the transition eclass platform of the ISA and update the page
- Manage policies and operations manual .
- Provide suggestions on policies conflictions
- Create and implement operations manual rule
- Directly help and report to Director of Operations and VP Internal
- Internal communications coordinator
- Working on the implementation internal newsletter
- Maintain the efficient internal communication
- Manage policies and operations manual .
- Provide suggestions on policies conflictions
- Create and implement operations manual rule
- Directly help and report to Director of Operations and VP Internal
- Onboarding coordinator
- Provide suggestions on policies conflictions
- Manage sub-coordinators
- Directly help and report to Director of Operations and VP Internal
- E-class coordinator
- Coordinator for Internal services
- Packages coordinator
- Responsible for managing sponsorship package development with local businesses
- Responsible for helping to draft ICard development and organization
- Directly help and report Director of Internal Services and VP Internal
- External Outreach coordinator
- Responsible for reaching out and distributing the packages to local businesses
- Responsible for helping to draft ICard development and organization
- Connect with external parties and work closely with different ISA internal departments
- Directly help and report to Director of Internal Services and VP Internal
- Packages coordinator
- Graduate Student Governance Officer
- Chair of Standing Council Committee of ISA-G;
- Assistant of the graduate Chancellor;
- Give suggestions on constitution and bylaws;
- Help President and graduate Chancellor to abide by the ISA legislatures;
- Take meeting minutes in ISA meetings;
- Ensure that no bylaw of the constitution is violated, and;
- Play an advisory role to the graduate council and ISA Board.
- Handle the internal feedback form and resolve potential internal disputes.
- Sales Coordinator
- Report to their respective team directors
- Assist the team director on assigned duties
- Ensure all regulations are maintained
- Events or Entertainment Director
- Submit reports to department meetings of the team activity
- Lead each team with assigned tasks
- Ensure all coordinators are engaged in departmental activities
- Ensure all regulations are being followed
- Events or Entertainment Coordinator
- Report to their respective team directors
- Assist the team director on assigned duties
- Ensure all regulations are maintained
Application Form
ISA Recruitment Process:
- Fill the Application.
- Interview Round.
- Accept appointment letter.
Feel free to reach out to VP Internal for any question, isa.internal@ualberta.ca.
